Organizational Setting

This position is located in ILO-Ankara.

Main Purpose

As a team member, the incumbent provides reliable and safe driving services to the Office

Director and other officials and visitors ensuring the highest standards of discretion and

integrity and sense of responsibility. The incumbent is accountable for arranging airport VIP

and protocol services and customs clearances when receiving high-level delegations. The

incumbent may be required to carry out certain messenger functions and clerical support

services. The incumbent is required to plan and organise workload while remaining aware

of changing priorities and competing deadlines, and shift from one task to another to meet

multiple support needs. Work affects the delivery of mail and pouch and transportation

services of the Office.

The position works under the supervision of the Director, ILO-Ankara. The incumbent

operates with some operational independence in carrying out assignments and supervision

focuses on the successful achievement of assignments. The incumbent does not receive

guidance on the technical aspects of the duties but does receive procedural and day-to-day

operational supervision.

Working Relationships

Internal contacts are with staff and visiting ILO officials to receive instructions on operational issues such as work schedules and to exchange information.

External contacts are primarily with government and airport authorities for exchange of information.

Key Duties and Responsibilities

5. Ensure availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit and other MOSS-compliant equipment, and necessary spare parts in assigned vehicles.
6. Where appropriate, schedule drivers and vehicles for use on a daily basis.
7. Inform the supervisor in a timely manner of (re)registrations and insurance procedures for all the office vehicles.
8. Assist office staff in filing, photocopying and maintaining stores. Assist in the mailing, collection and distribution of documents and publications including to ministries and banks. Arrange to pay office telephone and other bills. Perform data entry duties.
9. Perform other relevant duties as assigned.

optional section (only if needed)

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Minimum Requirements

Education

Completion of secondary school education. Valid and clean driving licence.

Experience

A minimum of three years of relevant work experience with a safe driving record. Driving experience with a UN agency, diplomatic or international organization.

Languages

Working knowledge of an official national language of the duty station and knowledge of an official language (English, French, Spanish) of the Organization.

Knowledge and Competencies (technical/behavioural)

Excellent knowledge of local driving rules and regulations

Good knowledge of local roads and conditions.

Skills in minor vehicle repair.

Good knowledge of chauffeur protocol and courtesies.

Good knowledge of security issues.

Good knowledge of rules and procedures on vehicle management including maintenance

of official vehicles and knowledge of mechanics and maintenance and repair of vehicles.

Knowledge of administrative rules and regulations

Basic computer skills to record information in IT systems

In addition to the ILO core competencies [lntegrity and transparency, Sensitivity to diversity,

Orientation to learning and knowledge sharing, Client orientation, Communication,

Orientation to change, Takes responsibility for performance Quality orientation

Collaboration], this position requires:

Ability to present a professional image at all times.

Ability to deal calmly with unexpected circumstances or delays.

Discretion and respect for confidentiality

Ability to work in a multicultural environment and to demonstrate gender-sensitive and nondiscriminatory behaviour and attitudes.