Finance and Administrative Assistant

Introduction

The International Labour Organization’s (ILO) Child Labour Platform is the leading business initiative to eliminate child labour in supply chains. The Platform draws on the ILO’s extensive experience on international labour standards to provide guidance and knowledge-sharing opportunities for businesses to address obstacles, seize opportunities to eradicate child labour globally and on the ground, and foster practical action that can make a difference in affected communities. The Child Labour Platform is a cross sectoral initiative open to companies of all sized and sectors. It is co-chaired by the International Employers’ Organization and the International Trade Union Confederation.

The Child Labour Platform draws on ILO’s unparalleled convening power to jointly address the root causes of the problem, collaborates with companies to develop innovative collaboration models, provides guidance on how to improve company policies and practice and enable its members to join ILO led initiatives to prevent, assess risks and remediate child labour. To accelerate change on the ground the Platform established with its members four country working groups, including one in India. As of 2024, at least 20 members of the CLP have joined this group, particularly from the agro-industry, the garment, furniture and telecommunications sectors, among others. Collaboration with CLP members is guided by the Accelerating Action Plan developed with them to tackle the root causes of child labour and advance decent work opportunities for adults and youth. 

The Child Labour Platform contributes to India’s Decent Work Country Programme, which prioritizes: 
1.    Promoting International Labour Standards and Fundamental Principles and Rights at work, strengthening social dialogue and supporting constituents for effective policy responses;
2.    Ensuring full and productive employment and decent work for all women and men, including through formalization and just transition;
3.    Promoting and strengthening institutions to enable all workers, especially those who are marginalized and vulnerable, to improve their employment outcomes and progressively achieve universal social protection.

The Finance and Administrative Assistant will be responsible for providing administrative support to the Platform.

Reporting Lines: 

The incumbent will report to the CLP Officer for India, while technically reporting to the Deputy Director of ILO Country Office for India. S/he will receive technical support, guidance and advice from the FUNDAMENTALS in HQ and DWT/CO- Delhi. The ADFIN and Programme team in the CO New Delhi will be sought for coordination and collaboration.   
 

Description of Duties

1.    Maintain CLP financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for daily transactions and reports. 

2.    Check, review, process and prepare all documentation, including contracts, and ensure correctness and accuracy for financial clearances and payments.

3.    Classify and assign budget codes, verify and process claims for payment, check payment vouchers, prices and claims invoices.

4.    Provide administrative and financial support and guidance to the CLP in India and consultants with respect to payments, entitlements, travel claims and other requirements relating to accounts and finance.

5.    Prepare recurring reports as scheduled and assist in preparing special reports for donor reporting, for budget preparation, audits or other reasons.

6.    Calculate and compile cost estimates and participate in budget analysis and forecasts as required.

7.    Provide support, when necessary, in the preparation and running of CLP’s workshops and meetings.

8.    Perform other relevant duties as assigned.

Required qualifications

Education

Completion of secondary school education. Formal training in accounting and/or finance and administrative field would be an asset.

Experience

At least five years of progressively responsible financial and administrative work.

Languages

Excellent knowledge of English and Hindi.

Competencies

-    Knowledge and understanding of a complex body of financial and administrative rules, guidelines and procedures. 
-    Knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems. 
-    Ability to maintain financial records and prepare accounting reports and statements.
-    Demonstrate responsible behaviour and ability to pay attention to detail. 
-    Proficient in computer software (Microsoft Word, PowerPoint, Excel, Adobe Reader) and ability to use other software packages required by the Office (i.e. IRIS). 
-    Ability to communicate effectively both orally and in writing. 
-    Ability to work on own initiative as well as a member of a team. 
-    Organizational skills. 
-    Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.