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Deputy Director (DWT/CO)

 

Grade: P5  

Vacancy no.: RAPS/2/2020/EUR/01
Publication date: 10 July 2020
Application deadline (midnight Geneva time): 10 August 2020

 

Job ID: 3948 
Department: RO-Europe and Central Asia 
Organization Unit: DWT/CO-Moscow 
Location: Moscow   
Contract type: Fixed Term 


 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the ILO Staff Regulations.
  • External candidates.

 

Staff members with at least five years of continuous service with the Office are encouraged to apply.

 

Applications from officials who have reached their age of retirement as defined in Article 11.3 of the Staff Regulations on or before 31 December 2017, or who have already separated from ILO service upon retirement or early retirement, will not be considered.

 

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

 

The ILO welcomes applicants with experience in working within ILO constituents (governments, employers’ and business membership organizations, and workers’ organizations).

 

Applicants from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future would be particularly welcome. A list of these countries can be found here: https://jobs.ilo.org/content/Non--and-under-represented-member-States/

 

In addition to the interviews and tests that any candidate may be required to take, successful completion of the ILO Assessment Centre is required for all external candidates and any internal candidate applying to a higher category.

Introduction

The position is located in the ILO Decent Work Technical Support Team and Country Office for Eastern Europe and Central Asia (DWT/CO-Moscow) that serves Azerbaijan, Armenia, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Russian Federation, Tajikistan, Turkmenistan and Uzbekistan. DWT/CO-Moscow provides high-quality, timely, and integrated technical support for the design, implementation, monitoring and evaluation of Decent Work Country Programmes (DWCPs), within the framework of the UN Sustainable Development Goals (SDGs) and outcome-based work plans. It has frontline responsibility for supporting constituents in developing and implementing activities in the context of the ILO’s Decent Work Agenda and for the delivery of development cooperation and advisory services.

 

The Deputy Director supports the Director with preparation, implementation and monitoring the implementation of the work programme and overall management of the office.

 

The position will report to the Director of DWT/CO-Moscow.

Specific Duties

1. Provide support to the Director with the strategic design and implementation of the DWT's substantive work programmes, including individual specialists' work plans, to ensure that they effectively support the countries in responding to the priority needs of ILO’s constituents within the framework of DWCPs and agreed outcome-based work plans.

 

2. Assist the Director in ensuring timely, high-quality, well-coordinated and integrated technical services to the tripartite constituents in the design and implementation of DWCPs within the framework of agreed work plans and in response to their needs.

 

3. Promote the ILO's Decent Work Agenda so that measurable results are achieved within the framework of DWCPs, consistent with the ILO’s Strategic Plan and the biennial programme and budget and aligned with the respective United Nations Sustainable Development Cooperation Framework and other joint initiatives anchored in the SDGs.

 

4. Assist the Director in overseeing implementation of and reporting on development cooperation projects. Prepare monitoring reports on programme implementation including keeping track of progress of financial delivery of activities for both DWT and CO-Moscow.

 

5. Take responsibility for approving financial commitments and payments as formally delegated by the Director.  Assist the Director in managing resources to implement the DWT work plans and the DWCPs in the countries under the geographical coverage of the DWT/CO Moscow. Coordinate resource mobilization, prepare and submit programme and project proposals for resource mobilization based on inputs from ILO technical specialists, development cooperation staff and Country Office staff and against relevant indicators, targets and quality standards.


6. Supervise and coordinate the work of the human resources, financial and administrative services and information management and technology areas, ensuring proper use of resources and information systems in compliance with ILO rules, regulations and ethical standards.

 

7. Play an active role in the development and implementation of knowledge management and communication strategies in the countries covered by the DWT/CO-Moscow.  Supervise communication activities of the office.

 

8. Support the Director in building and maintaining strong relationships with constituents and collaboration with decision-makers and the wider public to raise the visibility of the ILO.

 

9. Promote a harmonious working environment which encourages learning and in which all staff can discharge their professional responsibilities in an efficient and effective way and are treated with respect, dignity and courtesy. Encourage knowledge sharing and linkages and synergies between development cooperation, regular budget activities and the interface between field and ILO headquarters.

 

10. Assist the Director in representing the Office, in particular towards constituents and development partners.

 

11. Perform other relevant duties as assigned.

 

These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties:

Generic Duties

1. Assist the Office Director in identifying the requirements necessary to develop, implement, monitor and evaluate the wide range of activities of the Organization in the countries covered by the DWT/CO-Moscow.

 

2. Supervise the work of the programming unit, coordinate the inputs of technical specialists and lead missions when necessary. Prepare and submit programme and project proposals and activities to ensure conformity with the defined objectives.

 

3. Strengthen and develop relations between the ILO and the government, employers' and workers' organizations within the geographical coverage of the DWT/CO-Moscow. Keep abreast of the status of these partners and of their needs in the light of ILO's various fields of competence.

 

4. Review development cooperation project proposals to ensure that they comply with the Organization's mandate and agreed strategy and that the Organization's rules and procedures are correctly applied.

 

5. Coordinate programme activities, ensure the provision of prompt technical assistance, and assist the Director with the management of the Office including operational programmes and financial and administrative matters.

 

6. Coordinate the Organization's activities at the national level, develop and promote collaboration with other national, regional or international agencies with respect to development cooperation programmes and formulate strategies and programmes for action.

 

7. Provide administrative and technical backstopping to ILO officials engaged in development cooperation projects, including contacts with the authorities concerned.

 

8. Contribute to and participate in inter-agency meetings convened by the Resident Representative/Coordinator. Provide technical and policy advice in the preparation of country programming exercises and reviews and prepare technical papers and recommendations.

 

9. Develop themes, research and information on various economic and social subjects as may be required by technical units at headquarters. Coordinate efforts to seek external funding for development cooperation activities.

 

10. Organize and participate in seminars, workshops, symposia and meetings, including giving lectures on ILO activities and represent the Organization.

 

Required qualifications
Education

Advanced university degree in management, business administration, economics, law, political or social science or a related field.

Experience

At least ten years of professional experience in the formulation, management and implementation of development programmes and development cooperation activities, including in the field of labour and social policies with at least seven years at the international level. Relevant work experience in the Region would be an advantage. Experience within the United Nations system would also be an advantage.

Languages

Excellent command of English. A working knowledge of Russian and of a second official language (French, Spanish) of the Organization would be an advantage.

Competencies

In addition to the ILO core competencies, this position requires:

Technical

Excellent knowledge of the countries covered by the DWT/CO-Moscow, the UN system and its specialized agencies. Sound knowledge of the broad range of technical subject areas dealt with by the Organization. Good knowledge of the Organization's policies, programmes and procedures. Ability to develop and present new programmes of activities and policy frameworks.  Excellent knowledge of the Organization's administrative and financial procedures, practices and rules. Demonstrated and recognized diplomatic, technical, management and administrative leadership skills in carrying out the objectives and policies of the Organization. Good understanding of constituents’ needs and ability to deal effectively with constituents and donor agencies to deliver quality results. Ability to plan, mobilize and manage resources effectively. Ability to negotiate. Ability to represent the Organization. Ability to prepare and deliver speeches on various activities of the Organization.


Behavioural
Ability to plan and organize work, to supervise staff, and to perform efficiently as a manager. Ability to communicate effectively both orally and in writing. Ability to take initiatives. Good team-building capacity with the ability to foster collaboration and knowledge sharing. Ability to work under pressure. Discretion, high sense of responsibility, judgement and diplomacy. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes

 


 

Conditions of employment

  • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
  • The first contract will be issued for a twenty-four month period.
  • A successful external candidate will be on probation for the first two years of assignment.
  • Any extension of contract beyond the probation period is subject to satisfactory conduct and performance.

For more information on conditions of employment, please visit: https://jobs.ilo.org/content/International/

 

Important Information

Any officials of the General Service category interested in applying to this position are hereby informed that, if selected, they will be offered the salary and allowances applicable to the grade of the position applied for, which may result in substantial changes in their take-home remuneration. In accordance with Article 3.4 of the Staff Regulations, the salary of an official, upon promotion, shall in no case be greater than the maximum salary of the grade to which he or she was promoted. For any questions or clarifications, please contact your HR partner at hrpartner@ilo.org

 

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website at https://jobs.ilo.org/. The system provides instructions for online application procedures.

 

Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 3 to 4 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.

 

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc. for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.

 

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.