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Project Assistant - G5 (DC)

 

Grade: G5  

Vacancy no.: DC/KABUL/GS/2019/01
Publication date: 06-Jan-2019
Application deadline (midnight Kabul time): 27-Jan-2019

 

Job ID: 928 
Department: RO-Asia and the Pacific 
Organization Unit: ILO-Kabul 
Location: Kabul   
Contract type: Fixed Term 

Contract duration: 12 months (with possibility of renewal) 


 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

 

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Afghanistan.

 

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

 

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. 

Introduction

THINK SDG! ACT DWCP! is the motto adopted by the constituents for the recently developed DWCP.  The Ministry of Labour, Social Affairs, Martyrs and Disabled (MoLSAMD) is the lead institution for 6 Afghanistan SDGs, 11 Targets and 16 Indicators, and this and future DWCPs will support their efforts.

THE NEW AFGHANISTAN DWCP (2018-22) was recommended for approval by the DWCP Technical Working Group, and subsequently approved unanimously by the DWCP National Steering Committee (NSC) on 01 October 2018 and signed by the tripartite constituents on 18 November 2018.

A specific request of the tripartite constituents at the 01 October 2018 NSC meeting was for ILO Office support for capacity building, education and awareness of their management and membership, and the wider public of the Decent Work Agenda and the DWCP. The purpose is to strengthen social dialogue, reduce gaps in application of ratified Conventions, prepare the ground for the ratification of other relevant instruments, improve reporting to the supervisory bodies and effectively deliver the DWCP in support of achieving the Afghanistan SDGs.

DWCP Outcome 3.3 (AFG826) – RESULTS STATEMENT – “GOVERNMENT, IN CLOSE CONSULTATION WITH EMPLOYERS' AND WORKERS' ORGANISATIONS, HAS RATIFIED THE REMAINING FUNDAMENTAL CONVENTIONS AND SELECTED OTHERS, AND HAS PROMOTED, ADVOCATED AND FACILITATED APPLICATION OF THE FUNDAMENTAL PRINCIPLES AND RIGHTS AT WORK AND RATIFIED CONVENTIONS”

Primary link to PO 2, Indicator 2.1, Criteria for Success - 2.1.1, 2.1.2, with additional linkages to Indicators 2.2 (CfS: 2.2.4) and 2.3 (CfS 2.3.2)

BACKGROUND TO THE CPO: This CPO is being transitioned from the previous DWCP (2010-17).

Afghanistan has been experiencing conflict for 40 years and continues to fight insurgency. This is compounded by a range of irregular and illegal activities such as wide scale corruption, smuggling in illegally exploited natural resources, and narcotics. On the whole, governance and rule of law are significantly undermined and foreign investments discouraged by the security situation.  As articulated in various conferences and dialogues, improvements in the area of rule of law and governance underpin social and economic development and build confidence of the Afghan people in their own future. This is integral to expanding employment opportunities, reintegrating displaced groups such as internally displaced persons and returnees and on the whole, ensuring a quicker return to normalcy.

The world of work is no exception when it comes to the application of labour laws in this situation of instability.  The Ministry of Labour, Social Affairs, Martyrs and Disabled (MoLSAMD) is relatively weak in the development and implementation of requisite labour laws and regulations.

optional section (if needed)

The National Union of Afghanistan Workers and Employees (NUAWE) in particular has been critical of the lack of national tripartite social dialogue fora, absence of a conflict resolution and reconciliatory mechanism and protection of workers in the informal economy. It has also been consistently advocating the ratification of the remaining three ILO fundamental conventions and in particular Conventions 87 & 98.

The Afghanistan Chamber of Commerce and Industry (ACCI) on the other hand has been critical of the government’s failure to create an enabling environment that will boost the investors’ confidence so that businesses can flourish.

Against this backdrop, and in order to operationalize the new DWCP 2018-22 approved by the National Steering Committee on 01 October 2018, this project will help develop requisite capacities among the ILO constituents and in particular among the officials of the Ministry of Labour, ACCI and NUAWE.

Reporting lines

The Project Assistant will work under the direct supervision of the Project Manager in the ILO Kabul Office in Afghanistan.

Technical guidance will be provided by Specialists in the ILO’s Decent Work Support Team (DWT) in New Delhi with the main technical backstopping being provided by the Specialists responsible for International Labour Standards, Employers’, and Workers’ Activities.  Additional support on labour administration and OSH will be provided by the responsible technical unit in ILO HQ.

Description of Duties

  1. Assist in monitoring the development plans and priorities, reports and other relevant information of project implementing partners with a view to identifying potential areas for cooperation.
  2. Provide programming and administrative support to activities undertaken by the implementing partners and prepare briefs, periodical reports and statistical data on status of project activities, to contribute to the preparation of technical and progress reports.
  3. Draft correspondence, memoranda and reports on administrative matters in accordance with standard office procedures.
  4. Undertake all administrative tasks, including logistical support to the project personnel, travel arrangements, visas, hotel reservation, etc. and provide logistics arrangements for conferences, seminars, workshops and meetings.
  5. Assist the Project Manager in the programming and preparation of budget estimates and expenditure forecasts by analysing and monitoring the situation of resources as compared to planned activities.
  6. Maintain an overview of the financial situation of the Project, and ensure that timely administrative support is provided in general and particular areas. Prepare and modify budget proposals, budget revisions, and re-phasing as required.
  7. Assist the Project Manager in maintaining project financial transactions and reporting systems in accordance with ILO financial rules and regulations. Prepare administrative and finance related briefing materials for the Project Manager for reporting purposes and meetings with implementing and other development partners. Keep abreast of progress report requirements and timetables, and provide support to the preparation of submissions.
  8. Provide information to the project’s implementing partners on ILO administrative and financial procedures. Inform the Project Manager of potential difficulties that may arise from administrative and finance management capacity and competence challenges of implementing partners and recommend ways to address the problem in a timely manner. 
  9. Provide formal and informal oral interpretation and written translation services.
  10. Perform other duties as may be assigned by the Project Manager.

Required qualifications

Education

Completion of secondary education.

Experience

Five years of progressively responsible administrative work, and some training in an administrative field.  Proven experience of supporting implementation of development cooperation projects.  Working effectively with governmental and non-governmental bodies and with development partners would be an asset.

Languages

Excellent command of English as well as Dari and/or Pashto. Knowledge of any other ILO language will be an asset.

Competencies

  • Knowledge of development programmes and budgets and understanding of a wide range of administrative policies and procedures.
  • Ability to work with Microsoft software applications, including word processing, spread sheets, web-browsers, and any other computer software packages required for work.
  • Thorough knowledge of office procedures and formats for the preparation of documents and administrative forms, and for the creation and maintenance of information/filing systems. 
  • Ability to prepare preliminary reports and to draft correspondence. 
  • Good verbal (oral and written) communication skills, and ability to communicate with people in a polite, courteous and cooperative manner.
  • Ability to organize own work and to work independently, as well as in a team.
  • Ability to work under pressure and to meet deadlines.
  • Ability to demonstrate responsible behaviour and attention to details.


 

Recruitment process

 

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

 

Fraud warning

 

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.