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Senior Project Assistant G6 (ILS compliance in electronic sector in Vietnam)

 

Grade: G6 

Vacancy no.: DC/HANOI/GS/2022/03
Publication date: 22 June 2022
Application deadline (midnight local time): 6 July 2022

 

Job ID: 8706 
Department: RO-Asia and the Pacific 
Organization Unit: CO-Hanoi 
Location: Hanoi   
Contract type: Short Term 

Contract duration: 6 months 


 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

 

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria. 

 

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

 

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

 

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. 

Introduction

 

With USD 109 billion in exports in 2021, Viet Nam is one of the world’s leading electronics exporters, and the industry continues to grow.  In addition to playing a major role in overall economic growth, the electronics supply chains have also been one of the biggest job creators in Viet Nam in the last decade, employing around one million workers.  The growth of the electronics sector has taken place in the context of Viet Nam’s development strategy of deeper global economic integration, pursued primarily through FDI and the negotiation of free trade agreements, including the Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP) and the EU-Viet Nam FTA. 

 

The ILO and national tripartite constituent’s collaboration have great potential to significantly reshape the labour and social practices in electronics supply chains in Viet Nam. In recent years, for supporting the constituents, the ILO has played an active role in assisting the government and social partners in labour laws reform process including revision of labour law that created an enabling environment for preparing a new industrial relations framework based on recognition of freedom of association and collective bargaining.  It has also built a business coalition in the electronics sector for promotion and implementation of socially responsible labour practices.

 

The Project ILS compliance in electronic sector in Vietnam will develop and implement programmes that build on what ILO has already achieved in close collaboration with national tripartite actors and key stakeholders (MNEs, suppliers, their associations, trade unions, independent researchers and NGOs) in the electronics industry. Existing ILO programmes operating in Viet Nam, including Better Work and others, will be important vehicles for coordinating work on the new industrial relations system and resilience. 

 


Reporting lines

 

Under the overall supervision of the Country Director, the incumbent will report to the National Project Officer (NPO), perform project assistant tasks and work in close collaboration with the project team, Programme Unit, Operations Unit, and other projects of the Country Office as required. The work is carried out within the rules and regulations of the ILO and close working contacts are maintained with the Regional Office for Asia and the Pacific and with ILO Headquarters as and when required.

Description of Duties

       

  1. Provide specialized programming support for the formulation and implementation of the project’s workplan and the identification of initiatives, ensuring that required information is included in terms of proposed activities.
  2. Perform preliminary analysis of information, including the identification of priority issues and potential technical assistance needs, for possible inclusion in project’s briefs and reports. Contribute to the preparation of reports, project documents and submissions to relevant parties by providing information and data.
  3. Maintain and update the monitoring and evaluation database of the project.
  4. Participate in project activities and needs identification and prioritization, and assist with technical cooperation project design and work-plan development. 
  5. Facilitate the production of relevant communication materials and publications of the projects in line with the ILO branding guidelines including printed materials and digital items on the ILO website and relevant social media platforms.
  6. Review reports and proposals received from implementing partners to ensure that quality and commitments are in conformity with the Office’s practices and regulations.
  7. Respond to, or redirect to the most appropriate source, complex administrative queries on programme. Draft correspondence and communications related to all aspects of project administration.
  8. Evaluate and propose improvements to work methods and processes. Assess the impact of changes and make recommendations on follow-up actions. Liaise closely with other administrative areas to ensure effective and smooth service design and delivery, recommending improvements on interrelated processes.
  9. Provide administrative support for the organization of training seminars, workshops, meetings and other events.
  10. Liaise with external partners and attend meetings to provide and gather information for the Project’s technical matters. Conduct translation and interpretation tasks from English to Vietnamese and vice versa. 
  11. As requested, participate in missions with other team members to provide programming and administrative support.
  12. Perform other relevant duties as assigned.
     

Required qualifications

Education

 

Completion of secondary school education. Training in programme and/or project administration. 

Experience

 

At least six years of relevant professional experience. Proven experience in working effectively with national bodies and institutions including ILO’s key national partners. Knowledge and understanding of the substantive nature of ILO programmes and activities would be an advantage.

Languages

 

Excellent command of English and Vietnamese (Full professional proficiency).

Competencies

 

-    Good knowledge of programme and/or project administration.
-    Good knowledge of results-based management (RBM)
-    Good drafting skills for the purposes of preparing project reports and correspondence. 
-    Good interpersonal and communication skills. 
-    Good analytical skills and attention to detail.
-    Ability to interpret and work within the applicable rules, regulations, policies and procedures.
-    Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office, Ability to adapt quickly to new software and systems.
-    Ability to work on own initiative as well as a member of a team. Ability to coordinate the work of support staff.
-    Ability to work in a multicultural environment and gender-sensitive and non-discrimination behaviour and attitudes are also required.
 


 

Recruitment process

 

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

 

Fraud warning

 

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.