Junior Contracting and Procurement Officer

 

Grade: P2 

Vacancy no.: DC/PROCUREMENT/P/2024/02
Publication date: 8 February 2024
Application deadline (midnight Geneva time): 29 February 2024

 

Job ID: 11626 
Department: PROCUREMENT 
Organization Unit: PROCUREMENT 
Location: Geneva   
Contract type: Fixed Term 

Contract duration: One year, with possibility of renewal 


 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

 

In order to support the best informed process in the filling of the present vacancy by direct selection, the ILO invites interested candidates to submit their candidature online by the above date.

 

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates.

 

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

Introduction

 


This position is located in the Contracting Unit of the Procurement Bureau (PROCUREMENT). PROCUREMENT reports to the Treasurer and Financial Comptroller and provides services to ILO headquarters units, external offices and extra-budgetary funded programmes and projects.

 

The Bureau develops, administers and disseminates procurement, including contracting, policies, rules and procedures in accordance with ILO Financial Rules and Regulations. It plans, coordinates and executes major procurement processes, acquires services, equipment and goods, and provides contracting services. It also provides information, advice and training on procurement and contracting issues.

 

The main role of the position is to provide legal and technical support within PROCUREMENT on contracting and other procurement transactions of a low-medium volume/risk in respect of development cooperation programmes and projects.  

 

The position reports to the Head of the Contracting Unit under the overall guidance of the Chief, PROCUREMENT.
 

Description of Duties

 

 

1.    Assist the Head, Contracting Unit in reviewing and revising draft solicitation and other legal instruments and correspondence in relation to PROCUREMENT’s operational activities on projects and programmes, in accordance with established ILO procurement and contracting standards.  

 

2.    Distribute Requests for Quotations (RFQs), Invitations to Bid (ITBs) and as required low-medium volume/risk Requests for Proposals (RFPs) using the ILO e-Sourcing system. Contribute to analysis and evaluation of vendors’ proposals in respect of the Organization’s requirements. 

 

3.    Assist the supervisor in providing guidance on embedding sustainability, including gender-responsive procurement, along the procurement processes initiated by requesting units.

 

4.    Draft contracts based on standard templates and provide advice on contractual clauses. Prepare purchase orders and submit them for approval in ILO ERP system.

 

5.    Monitor and verify adherence to development cooperation agreements, which includes proposing amendments and extensions of contracts, and providing preliminary advice on contractual rights and obligations. 

 

6.    Assist the supervisor with the conduct and co-ordination of all phases of contractual negotiations with interested parties, including in disputes with suppliers during the implementation phase of contracts.

 

7.    Provide inputs to the drafting of Office policy documentation, manuals, standard operating procedures and guidelines relating to procurement and/or contracting matters.

 

8.    Perform other relevant duties related to extra-budgetary programmes and projects, as required.
 

 

 

Required qualifications

Education

 

 

First level university degree in law. Advanced university degree or training or a recognized qualification in procurement (e.g., UNDP/CIPS certification Level 2 or equivalent) would be an advantage. 

 

 

Experience

 

 

Minimum of three years of professional experience in law at the national or international level. Familiarity with contract law, construction law (SIA Norms, FIDIC templates or other construction industry templates), and international law would be an advantage. 

 

 

Languages

 

 

Excellent command of one official language (English, French, Spanish) of the Organization. Working knowledge of a second official language.  One of these languages must be English.

 

 

Competencies

 

 

In addition to the ILO core competencies, this position requires:

 

•    Ability to analyse legal issues, write clearly and concisely, take initiative to keep up-to-date with developments in contract law, international law and procurement policy and good practices.  

 

•    Knowledge of office financial rules and regulations and negotiated procurement procedures.  

 

•    Absolute discretion in dealing with confidential matters.  Ability to explain legal concepts clearly and to work with non-lawyers to find solutions to legal problems.

 

•    Flexibility and capacity to work in a team. 

 

•    Ability to use standard Office software applications.  

 

•    Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

 

 


Conditions of employment

  • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
  • Any extension of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

For more information on conditions of employment, please visit: 

https://intranet.ilo.org/en-us/hrd/hrtalent/Documents/Emp_Conds_EN.pdf

 

Important Information

Any officials of the General Service category interested in applying to this position are hereby informed that, if selected, they will be offered the salary and allowances applicable to the grade of the position applied for, which may result in substantial changes in their take-home remuneration. In accordance with Article 3.4 of the Staff Regulations, the salary of an official, upon promotion, shall in no case be greater than the maximum salary of the grade to which he or she was promoted. For any questions or clarifications, please contact your HR partner at hrpartner@ilo.org

 

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit ILO People. The system provides instructions for online application procedures.

 

Applicants will be contacted directly if selected for a written test and/or an interview.

 

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including technical tests or interviews.

 

The ILO has zero tolerance for acts of sexual exploitation and abuse (SEA) and is determined to ensure that all staff members and all beneficiaries of ILO assistance do not suffer, directly or indirectly, from sexual exploitation and abuse. 
To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organisation, the ILO may conduct a background verification of candidates under consideration.

 

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.