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Finance Officer - P3 (part-time 50%)

 

Grade: P3  

Vacancy no.: DC/ISSA/P/2020/03
Publication date: 30 November 2020
Application deadline (midnight Geneva time): 15 January 2021

 

Job ID: 5069 
Department: ISSA 
Organization Unit: ISSA 
Location: Geneva   
Contract type: Fixed Term 

Contract duration: 12 months 


 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

 

In order to support the best informed process in the filling of the present vacancy by direct selection, the ILO invites interested candidates to submit their candidature online by the above date.

 

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates.

Introduction

The International Social Security Association (ISSA) is the world’s leading international organization for social security institutions, government departments and agencies. Founded in 1927 under the auspices of the International Labour Organization (ILO), the ISSA counts more than 325 member organizations in 160 countries. As a voluntary membership-based organization, the ISSA provides relevant knowledge-based products and services to effectively support its members to work towards excellence in social security administration. In order to respond appropriately to the diverse needs and priorities of its global membership, the ISSA implements a triennial programme of technical and regional activities. 

 

The position is located in the Resources and Services Unit (RES) of the International Social Security Association (ISSA). This work unit covers the budget and finance, internal control, human resources, travel and official missions, Information and Communication Technology (ICT) services, logistics and the maintenance of the ISO 9001:2015 quality system.  

 

Under the direct supervision of the Head of the Resources and Services Unit the incumbent is responsible for supporting the coordination of the budget and finance-related activities of the ISSA and the maintenance of the ISSA’s quality management system, including the internal control. The incumbent contributes to the development and enhancement of work methods and procedures.

Description of Duties

  • Monitor the internal control and update the management systems (ISO 9001 certified). Review the compliance with the established rules, regulations and directives, ensuring the effective and economical use of resources and the safeguarding of assets.
  • Analyse budget information, prepare and consolidate estimates and supporting data in relation to budget forecasts, financial performance reports and medium-term plans; review financial provisions of project agreements and documents. Review conformity of obligations and expenditures (including salary costs) with appropriations or other financial provisions and with allotments issued.
  • Analyse accounts and financial documents and initiate action to correct situations where anomalies occur; review the operational efficiency of the assigned account area from managerial or accounting perspectives in order to improve the operation (including development of automated applications). Monitor and review selected financial transactions and documents (e.g., budget proposals, payment requests, payroll data etc.) prior to entry into the finance system; ensure implementation of procedures to control and monitor income and expenditure.
  • Prepare recurrent and ad hoc financial and budgetary reports and relevant explanations, as requested by the supervisor. Coordinate the interim and end of the year closing processes and assist with the preparation of the related financial and budgetary statements.
  • Administer contractual agreements, especially external collaboration including administration and monitoring of the resources (review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures). Maintain the financial procedures related to the assigned operations, draft circulars, manuals and training materials as necessary.
  • May act as Certifying Officer for the Office.
  • Provides training and guidance to the ISSA staff by keeping abreast of changes to applicable financial standards and best practices.
  • Contribute to other ISSA activities and projects by performing on duties as required by the Secretary General or the Head of the Unit. 

Required qualifications

Education

Advanced university degree in business administration, finance or accounting or equivalent professional qualification.

Experience

At least five years of directly responsible experience in finance, accounting, budget or other related area is required. Experience with internal control systems will be an advantage. 

Languages

Excellent command of an ISSA official language (English, French, German, Spanish) and very good working knowledge of English (or another language if English is the first language).

Competencies

  • Ability to research and interpret various guidelines and policies for application to address difficult financial related issues. 
  • Sound knowledge of Swiss regulations on accounting and taxes. 
  • Ability to develop and monitor a budget of a programme or a project. 
  • Ability to plan and coordinate moderately complex projects. 
  • Ability to draft procedures for internal use which reflect the knowledge of financial rules and regulations. Knowledge of ISO 9001 quality management system would be an advantage.
  • Ability to use common office IT applications; familiarity with computerized accounting packages. Knowledge of Wineur application would be an advantage.  
  • Skills in problem solving. 
  • Discretion is required as work may involve dealing with confidential material.
  • Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.
     

 

Conditions of employment

  • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
  • Any extension of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

For more information on conditions of employment, please visit: https://jobs.ilo.org/content/International/?locale=en_GB

 

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit ILO Jobs. The system provides instructions for online application procedures.

Applicants will be contacted directly if selected for a written test and/or an interview.

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including technical tests or interviews.

 

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.