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Chief, PROCUREMENT Bureau

 

Grade: D1  

Vacancy no.: CALL/D/2020/03
Publication date: 15 October 2020
Application deadline (midnight Geneva time): 16 November 2020

 

Job ID: 4676 
Department: PROCUREMENT 
Organization Unit: PROCUREMENT 
Location: Geneva   
Contract type: Fixed Term 


 

General Introduction

Under article 4.2, paragraphs (d) and (e) of the Staff Regulations, the filling of vacancies in grades D1 and D2, as well as in grade P5 for all Director positions in field offices, are made by direct selection by the Director-General.

 

In order to support the best informed process in the filling of the above mentioned vacancy by direct selection, the ILO invites interested candidates to submit their curriculum vitae online by the above date (midnight Geneva time).

 

The following are eligible to apply:

  • Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates.

 

Staff members with at least five years of continuous service with the Office are encouraged to apply.

 

Applications from officials who have reached their age of retirement as defined in Article 11.3 of the Staff Regulations on or before 31 December 2017, or who have already separated from ILO service upon retirement or early retirement, will not be considered.

 

Within the context of the ILO's efforts to promote staff mobility, any appointee should expect to take up different assignments (field and Headquarters) during their career.

 

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

 

The ILO welcomes applicants with experience in working within ILO constituents (governments,employers’ and business membership organizations, and workers’ organizations).

 

Applicants from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future would be particularly welcome. A list of these countries can be found here: https://jobs.ilo.org/content/Non--and-under-represented-member-States/

Introduction

Under the supervision of the Treasurer and Financial Comptroller, the Chief of the Procurement Bureau (“Bureau”) is responsible for the overall management and direction of the Bureau and of the technical areas within its purview.  The ILO carries out over 14,000 procurement actions annually, with a total value of some $US 150 million.

 

The Bureau develops, administers and disseminates purchasing and contracting policies, rules and procedures in accordance with ILO Financial Regulations and Rules. The Bureau advises on, plans, coordinates and develops responses to procurement issues which are high-value, strategic and complex in nature. It executes procurement processes for the purchase of equipment, goods, works and services for ILO Headquarters units, external offices and extra-budgetary funded programmes and projects, and provides associated contracting services.  The Bureau also provides information and training on purchasing and contracting issues.

Description of Duties

1. Lead the procurement function in ILO, ensuring transparent, ethical, efficient and cost-effective purchasing and contracting services.

2. Provide direction and guidance to Bureau staff and promote the development of knowledge and relevant skills within the team.

3. Coordinate organization-wide procurement planning and strategy development. Develop the associated Bureau work programme and establish and monitor standards to ensure high level work performance. Ensure the availability of adequate human and financial resources.

4. Reflecting international best practices and regular client feedback, ensure that appropriate policies, procedures and processes emphasising competition, transparency and integrity are in place and followed, resulting in cost-effectiveness, procurement system efficiency and financial audit compliance. Ensure that all internal processes and tools are documented and supported.

5. Provide advice to ILO managers including senior management on all issues related to purchasing and contracting.

6. Anticipate emerging procurement trends and challenges and advise on directions to be followed.

Desirable Profile

The set of qualifications below is indicative of the type of experience, education, language skills and competencies expected for this position.

Education

An advanced university degree (Master’s degree or equivalent) in business or public administration, procurement, management, law or related field. Professional certification in the field of procurement is desirable. 

Experience

A minimum of 15 years of experience in negotiating and administering purchasing and contracts, a substantial part of which at the senior management level. Experience at the international level is required, preferably gained working in a United Nations System organization or another comparable large public sector entity. Experience working with an advanced ERP system, preferably Oracle is desirable. Field experience would be an advantage.

Languages

Excellent command of English or French with a working knowledge of the other language. Knowledge of Spanish would be an advantage.

Competencies

In addition to the ILO core competencies, this position requires:

Technical competencies:  
In-depth knowledge and understanding of all facets of international procurement, including purchasing and contracting principles, techniques, practices and regulations.

Good knowledge of broader economic and market perspectives as well as understanding of issues relating to procurement for developing countries.

 
Managerial competencies:
Ability to develop clear goals that are consistent with agreed strategies and identify priority work activities and assignments.

Demonstrated  leadership and managerial skills to guide, engage and motivate staff and promote harmonious relationships and teamwork.

Proven decision-making and problem-solving skills.

Demonstrated integrity and transparency.

Demonstrated negotiation skills.

Ability to adapt quickly to changing conditions.

Demonstrated capacity to instil a strong service ethos.

Effective oral and written communication skills.

Strong interpersonal skills, tact and diplomacy.

Proven ability to establish and develop networks and partnerships.

Ability to represent the Organization and advocate its values in external bodies.

Ability to work in a multicultural environment and to demonstrate gender-sensitive and non discriminatory behaviour and attitudes.

 


Conditions of employment

  • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
  • The first contract will be issued for a twenty-four month period.
  • A successful external candidate will be on probation for the first two years of assignment.
  • Any extension of contract beyond the probation period is subject to satisfactory conduct and performance.

 

For more information on conditions of employment, please visit: https://jobs.ilo.org/content/International/

 

Recruitment process

 

Please note that all candidates must complete an on-line application form. To apply, please visit ILO Jobs. The system provides instructions for online application procedures.

Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 3 to 4 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.

 

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.

 

In the context of the current COVID-19 pandemic and in view of border and travel restrictions as well as ILO teleworking arrangements, the start date of contracts or transfers to temporary positions will have to be reconfirmed in the context of the evolution of the pandemic.

 

Fraud warning

 

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.