Senior Programme Officer - NOB

 

Grade: NOB 

Publication date: 14 May 2024
Application deadline (midnight Colombo time): 13 June 2024

Vacancy no.: RB/COLOMBO/NO/2024/02

 

Job ID: 11905 
Department: RO-Asia and the Pacific 
Organization Unit: CO-Colombo 
Location: Colombo   
Contract type: Fixed Term 


 

The recruitment process for National Officer positions is subject to specific local recruitment and eligibility criteria.

 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates

 

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

 

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. 

Main Purpose

As a team member, the incumbent provides comprehensive and professional services in the design, delivery and administration of a wide range of programming activities. These services cover development, implementation, monitoring, reporting and evaluation of programmes and projects in a multiplicity of technical areas. Work involves providing professional programming services for the formulation and implementation of Decent Work Country Programmes (DWCPs) to strengthen national capacity and activities in ILO mandated areas. Services are delivered in an efficient, effective and client-oriented manner and include the use of the enterprise resource planning (ERP) system. Work is governed by established rules, regulations, policies, procedures and guidelines. The incumbent applies and plays a key role in promoting the principles of results-based management (RBM).

 

 

Key Duties and Responsibilities

  1. Provide substantial professional programming inputs for the formulation and implementation of the Decent Work Country Programme (DWCP) framework, ensuring alignment with regional and global strategic priorities. Monitor the status of the Office’s work programme and measure and report on performance, including through the strategic use of the enterprise resource planning (ERP) system. Monitor and verify accuracy of programming data.
  2. Monitor and assess country development plans and priorities and make proposals to support the design and setting of objectives within the Decent Work Country Programme (DWCP) framework and stated priorities and outcomes. Stay abreast of the political and socio-economic situation and propose actions in response to new and emerging operational challenges.
  3. In cooperation with technical specialists, draft substantive inputs for programme framework documents, project proposals, reports and other documents for monitoring and reporting purposes. Initiate, plan and undertake missions to monitor, assess and report on programme implementation and propose corrective action.  Assist with the planning and organization of capacity building activities.
  4. Oversee the work of and provide guidance to staff in concerned programming areas. Supervise staff as applicable. Conduct training in relevant programming areas and provide briefings and induction to new staff.
  5. Participate in negotiations with key stakeholders to discuss project definition, scope and funding requirements. Prepare and/or review drafts of Memoranda of Understanding (MoUs) in cooperation with implementing partners and technical specialists, ensuring consistency with requirements and timelines for project implementation.
  6. Seek opportunities to build and enhance partnerships with a range of stakeholders. Participate in resource mobilization activities. Organize and participate in meetings to facilitate collaboration between the different actors. Participate in interagency fora and meetings with a view to identifying areas for joint activities.
  7. Keep abreast of changes to applicable standards and best practices. Share knowledge and provide guidance to staff.
  8. Monitor the efficiency and effectiveness of work methods and processes and make recommendations for improvements. Liaise closely with staff and managers to ensure effective and smooth service design and delivery, recommending improvements on interrelated processes.
  9. Provide inputs to support the Office’s communication activities.
  10. Perform other relevant duties as assigned.

Minimum Requirements

Education

University degree (Bachelor’s) or equivalent) in a field relevant to the job.

 

 

Experience

A minimum of three years of professional work experience in programme and/or project planning, monitoring, implementation, and evaluation activities. Experience in working with an enterprise resource planning (ERP) system, in particular strategic management/programming modules.

Languages

Excellent knowledge of English. Working Knowledge of one or more local languages will be an advantage.

Knowledge and Competencies (technical/behavioural)

Good knowledge of programming and results-based management (RBM) principles and concepts.
Good knowledge of the programming cycle (planning, monitoring, reporting and evaluation).
Good knowledge of resource mobilization.
Political awareness and understanding of socio-economic factors.
Knowledge of the substantive nature of Organization’s work programmes and activities.
Good knowledge of PC software (including word processor, spreadsheet and presentation software) such as Microsoft Office.

 

In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:

 

Research and analytical skills
Drafting skills.
Knowledge of methods and techniques for designing and assessing quality and efficiency of process execution.
Ability to interpret and work within applicable rules, regulations, policies and procedures.
Ability to maintain effective working relationships with key stakeholders.
Ability to manage competing priorities.
Ability to adapt quickly to new software and systems.
Ability to oversee the work of and provide guidance to staff.
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

 

Recruitment process 

Please note that all candidates must complete an on-line application form. To apply, please visit
ILO People. The system provides instructions for online application procedures. 

Evaluation (which may include one or several written tests and a pre-interview competency-based assessment center) and the interviews will tentatively take place during the 2 to 4 weeks following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration. 

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centers, technical tests or interviews. 

The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities.

 

Fraud warning 

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non-ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
 


 

Substitution of experience for university degree

 

Equivalent work experience may be considered in lieu of a University degree in accordance with the table below.

 

Education required

Equivalency for applicants who do not possess a university degree or post-secondary diploma

Equivalency for applicants who do not possess a university degree but who possess a post-secondary diploma

University degree (Bachelor’s or equivalent) in a field relevant to the job

 

Completion of secondary school

+

Six years of relevant work experience (in addition to the number of years of experience required in the job description)

 

Completion of secondary school

+

Diploma/certificate from post-secondary education

+

Four years of relevant work experience (in addition to the number of years of experience required in the job description)

 

 

Recruitment process

 

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

 

Fraud warning

 

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.