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Project Assistant - G5 (DC)

 

Grade: G5  

Vacancy no.: CAIRO/DC/GS/2018/18
Publication date: 10 March, 2019
Application deadline (midnight local time): 24 March, 2019

 

Job ID: 842 
Department: RO-Africa 
Organization Unit: DWT/CO-Cairo 
Location: Cairo   
Contract type: Fixed Term 

Contract duration: One year (with possibility of extension depending on funding availability & performance) 


 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

 

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria.

 

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

 

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. 

Introduction

This project aims to strengthen Tunisian and Egyptian women’s position to participate in the labour market and improve labour market institutions to better assist women after the revolution in both countries. The project will support the ILO’s constituents (Governments, workers and employers) to address the challenges women are facing in post-revolution Tunisia and Egypt. Among these challenges is the need to enhance women’s employability by increasing their skills and knowledge, to improve respect towards gender equality, and enhance the process of efficient social dialogue practices. 

The project focuses on four areas of social and economic empowerment of women: 1) Supporting the social partners in increasing women’s participation in the labour force and in the social dialogue and in promoting of women’s labour rights.2) Increasing the access of women to labour market institutions and business service providers by supporting these institutions  in catering specifically for the needs of women and ensuring that women actually profit from the services of the institutions 3) Building the skills of women to increase their employability and access to decent jobs (skills areas include entrepreneurial education and vocational skills for women in low quality jobs, including in the informal economy). These skills development schemes are designed with the objective f ensuring up-scaling by the Government and/or other donors.4). Capacity building for the national agencies for statistics and other relevant stakeholders to produce gender-disaggregated data on labour markets and evaluate the impact of employment policies on women;

This project will also ensure that through better labour market information in relation to women policy design can be improved and the challenged of women can be better understood.

The incumbent will perform its duties under the overall guidance of the DWT/Cairo Director and the direct supervision of the Project Manager.

Description of Duties

The Project Assistant will perform the following duties:

  1. Assist the projects’ CTA in planning and implementing projects’ activities.
  2. Organize and maintain project databases and files as per ILO practice.
  3. Maintain financial records and monitoring systems to process, record and reconcile the expenditures of the project, balances, payments, statements and other data for daily transactions and reports; upon delegation from the CTA and the ILO Sr. Finance and Admin Officer, administer the project’s petty cash.
  4. Assist CTA with finalization of sub-contracts, checking, in particular the financial aspects.  Review implementation agreements and other proposals to ensure that costs are allowable and reasonable. 
  5. Monitor progress of the projects activities by reviewing, verifying and analyzing technical and financial progress reports, and other data for clarity, consistency and completeness. Assist the CTA in following-up with relevant stakeholders and ILO units and departments at Headquarters and Regional Office, executing agencies and other organizations to expedite implementation and meet targets.
  6. Provide training and on-going guidance to project implementing agencies on administrative and financial aspects of the project, financial reporting formats and requirements.Prepare correspondence, special reports, notes, evaluations and justifications on general administrative or other related tasks that may be of a confidential nature. Attach necessary background information, maintain a follow-up system, and draw the attention of the supervisor to matters requiring immediate and/or personal attention.
  7. Assist in the programming and control of projects resources, prepare budget estimates and expenditure forecasts by analyzing and monitoring situation of resources as compared to planned activities and making recommendations to the CTA and the management for remedial action.
  8. Liaise, under the supervision of the DWT director and the technical backstopping officers, with CTAs and projects staff to synergise implementation plans and activities of the ILO projects in country and in the sub region.
  9. Assemble and edit basic data required for planning and negotiation of projects activities, considering different approaches and alternative methods for problem resolution.
  10. Participate in the organization of conferences, seminars, workshops, training sessions and meetings.
  11. Draft in, or translate into, local language(s) news releases, official correspondence, statements and speeches and other public information material Make arrangements for project monitoring missions and other travel.
  12. Undertake missions to project sites.
  13. Perform other duties as may be assigned by the supervisor.

Required qualifications

Education

Completion of secondary school  plus a formal training in related field.

Experience

Five years of progressively responsible clerical or administrative work, of which at least one year in programme support activities.

Languages

Excellent knowledge of English. French is essential since this position will deal with the project colleagues in Tunisia. Good knowledge of Arabic language.

Competencies

  • Ability to work with word processing and spreadsheet software, as well as computer software packages required for work.
  • Ability to prepare preliminary reports and to draft correspondence. Good analytical skills.
  • Ability to communicate effectively both orally and in writing. Ability to deal with a range of staff and to respond to their queries.
  • Ability to work in a team and to work under pressure. Good organizational skills.
  • Excellent time management skills. Must demonstrate responsible behaviour and attention to detail.
  • Ability to work and communicate with people in a polite, courteous and cooperative manner.
  • Must display high standards of ethical conduct. Must demonstrate honesty and integrity.
  • Ability to reason and make sound judgements.


 

Recruitment process

 

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

 

Fraud warning

 

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

 

Disclaimer:

  • The contract and its continuity is subject to the availability of funds
  • Only those candidates that are short-listed for assessment will be contacted
  • Candidates who pass the interview and have good capabilities as may be recommended by the panel, may get selected for similar positions
  • The Office reserves to itself the right to appoint candidates at a level below the level of the advertised post depending on their experience
  • Assessed candidates who will be considered as appointable for this position can also be offered to be assigned on a TEMPORARY position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position