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Chief, Regional Programming Unit

 

Grade: P5  

Vacancy no.: RAPS/2/2019/AR/01
Publication date: 25 July 2019
Application deadline (midnight Geneva time): 27 August 2019

 

Job ID: 1478 
Department: RO-Arab States/DWT-Beirut 
Organization Unit: RO-Arab States/DWT-Beirut 
Location: Beirut   
Contract type: Fixed Term 


 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates.

 

Staff members with at least five years of continuous service with the Office are encouraged to apply and will be given special consideration at the screening and evaluation stage.

 

Applications from officials who have reached their age of retirement as defined in Article 11.3 of the Staff Regulations on or before 31 December 2017, or who have already separated from ILO service upon retirement or early retirement, will not be considered.

 

The ILO values diversity among its staff. We welcome applications from qualified women and men, including those with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

 

Applications from qualified candidates from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future, would be particularly welcome. A list of these countries can be found here: https://jobs.ilo.org/content/Non--and-under-represented-member-States/?locale=en_GB

 

Successful completion of the Assessment Centre is required for all external candidates.

Introduction

The position is located in the ILO Regional Office for the Arab States, based in Beirut, Lebanon. The Chief of the Regional Programming Unit (RPU) will be responsible for leading and managing the work of the Unit. . The incumbent will strategically assist regional management and field offices in the region in programming resources for all sources of funds and in supporting the coordination, monitoring and reporting on ILO activities in the region. In close collaboration with the Strategic Programming and Management Department (PROGRAM) at headquarters, the incumbent will provide support at regional and country levels in the area of strategic planning, resource allocation, country programme implementation, monitoring and evaluation and knowledge management. He/she will be responsible for ensuring quantitative and qualitative delivery of the programmes and development cooperation projects in the region in line with results-based management principles. The incumbent will be responsible for ensuring coherent programming and resourcing of ILO activities in the region in line with identified constituent needs and set priorities, within the overall framework of implementing the ILO's Decent Work Agenda.

The position reports to the Deputy Regional Director under the overall guidance of the Regional Director; it is part of the Regional Management Team as well as of the Global PROGRAM Team.

Specific Duties

1. Plan, manage and supervise the work of the RPU at the regional office and analyse regional and country level developments to support priority setting and country policy analysis.

2. Provide support to the Decent Work Technical Support Team for the Arab States (DWT-Beirut) and field offices in the region in the development, implementation and monitoring of Decent Work Country Programmes (DWCPs) or other programming frameworks at national level and in the region. Lead the quality assurance process of DWCPs and facilitate periodic Country Programme Reviews. Provide advice on the establishment of programmes' governance mechanisms.

3. Identify and define regional and country level priorities and outcomes and provide support to the DWT-Beirut and field offices in the region in the formulation of Outcome Based Work Plans (OBWs) for the biennium. Maintain a close liaison with relevant technical units at headquarters to plan, articulate and support the implementation of Country Programme Outcomes. Coordinate the regular region-wide reviews of OBWs in consultation with the responsible lead officials at headquarters and PROGRAM.

4. Coordinate the planning and programming of regular budget and associated resources (RBTC, PSI, RBSA) as well as extra-budgetary resources in the region. Monitor delivery of all sources of funds and propose appropriate action to regional management.

5. Coordinate the preparation of the region's biennial programme and budget proposals. Plan and coordinate the biennial implementation reporting exercise and provide quality assurance.

6. Support the implementation of resource mobilization strategies in coordination with PARDEV. Coordinate the formulation of development cooperation proposals and ensure quality assurance of proposals, including through building staff capacity on project cycle management and results-based management.

7. Lead efforts to enhance programming capacity in the region, including through briefings and capacity development activities for ILO staff and constituents. Guide the development of knowledge management systems and tools to support priority setting and decision-making.

8. Build and maintain strategic partnerships with the UN and multilateral system to promote and facilitate the mainstreaming of the Decent Work Agenda into United Nations Sustainable development Cooperation Frameworks (”Cooperation Frameworks”) or other national development frameworks. Partake in regional UN teams.

9. Perform other relevant duties as assigned.

 

These specific duties are aligned with the relevant ILO generic job description, which includes the following generic duties:

Generic Duties
  1. Responsible for the review, analysis and interpretation of economic, social and political trends in the region to provide recommendations to regional management on technical assistance needs and the formulation of regional priorities. Prepare papers and reports in this respect, and oversee the formulation of regional development cooperation programmes and projects in consultation with the relevant technical areas.
  2. Coordinate the planning and programming of regular budget resources in the region and the preparation of relevant reports, including the regional department's programme and budget proposals.
  3. Coordinate and advise on matters of project design and evaluation in the region, for all sources of funds, and assist regional management in recommending the establishment of new, or modification of existing, regional objectives and priorities, promoting joint collaborative work on programme development and implementation.
  4. Identify trends or developments in the region for which further research and programme development work is required. Provide advice to and assist country offices, DWTs, governments, social partners, UNDP and other funding agencies on the review and formulation of country objectives and programmes.
  5. Establish and maintain relations and negotiations with other UN agencies, funding agencies and other international agencies in the region, and prepare relevant papers, reports and consultation programmes.
  6. Implement a monitoring and evaluation programme to assess the progress attained by activities in the region, of which the monitoring and evaluation reports will serve as the basis for planning future work as well as the foundation for drawing broader conclusions relevant to the general policies of the organization in the region.
  7. Coordinate and monitor matters of development cooperation in the region. Serve as focal point and provide advice on policies. Coordinate multi-bilateral project submissions from the region. Advise on relations with development banks, develop monitoring systems for project pipelines, and plan and organize related briefing and staff training programmes.
  8. Coordinate the planning, formulation and implementation of inter-country development cooperation activities, including regional and sub-regional projects, and supervise and manage programme development, and project and resource control.

 

Required qualifications
Education

Advanced university degree in social sciences, public administration, business or other related field.

Experience

More than ten years of professional experience in programme planning, management, implementation and evaluation, of which at least five years at the international level. Good knowledge of the IRIS Strategic Management Module (SMM) would be an advantage.

Languages

Excellent command of English or French. Working knowledge of the second language. Arabic would be an advantage.

Competencies

In addition to the ILO core competencies, this position requires:

Technical
Excellent knowledge of the Organization's policies, procedures, practices and programmes, including programming techniques and cycles.  Ability to represent the Organization and to provide authoritative advice and guidance. Excellent leadership, managerial and interpersonal skills, and proven ability to motivate and train staff. Thorough knowledge of international development cooperation policies and procedures. Knowledge of the IRIS Strategic Management Module (SMM) would be an asset.


Behavioural
Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

 


 

Conditions of employment

  • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
  • The first contract will be issued for a twenty-four month period.
  • A successful external candidate will be on probation for the first two years of assignment.
  • Any extension of contract beyond the probation period is subject to satisfactory conduct and performance.

For more information on conditions of employment, please visit: https://jobs.ilo.org/content/International/?locale=en_GB

 

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website at https://jobs.ilo.org/. The system provides instructions for online application procedures.

 

Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 3 to 4 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.

 

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.

 

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.