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Project Manager

 

Grade: P4  

Vacancy no.: DC/BANGKOK/P/2019/01
Publication date: 8 January 2019
Application deadline (midnight Bangkok time): 22 January 2019

 

Job ID: 855 
Department: RO-Asia and the Pacific 
Organization Unit: RO-Asia and the Pacific 
Location: Bangkok   
Contract type: Fixed Term 

Contract duration: One year (with possibility of renewal) 


 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

 

In order to support the best informed process in the filling of the present vacancy by direct selection, the ILO invites interested candidates to submit their candidature online by the above date (midnight Bangkok time).

 

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates.

Introduction

The Decent Work in the Garment Sector Supply Chains in Asia project provides concrete follow-up to the resolution adopted in 2016 by the International Labour Conference concerning decent work in global supply chains. The project will be funded by the Regional Development Cooperation Section at the Embassy of Sweden in Bangkok in line with the Swedish International Development Cooperation Agency (SIDA’s) regional strategy for Asia and the Pacific 2016-2021 and implemented by the International Labour Organization (ILO). The ILO is the specialised agency of the United Nations whose work involves adopting international labour standards and providing policy guidance, capacity building and technical assistance to governments, employers and workers in its 187 member States on employment and labour issues.

 

The project aims to contribute to improved working conditions and rights of women and men workers as well as improved productivity and environmental sustainability of the garment sector in Asia. To achieve this, the project will deliver focused interventions in two complementary areas of work: firstly, by strengthening knowledge of research findings, good practices and tools in four main and inter-connected problem areas: 1) social dialogue and industrial relations systems; 2) advancement of gender equality; 3) enhanced productivity and competitiveness; and 4) reduced environmental impact. Secondly, by strengthening the coordination among the many stakeholders already actively working to ensure decent work in the garment industry in Asia. The project will build on ongoing work by the ILO and other development partners to further compile, analyse and disseminate knowledge for better knowledge-sharing and coordinate ongoing efforts. This will result in more impactful, sustainable and scalable solutions that can improve working conditions for women and men workers and enhance the sustainability of the garment industry. This project is timely as there is a significant body of knowledge and evidence as well as numerous approaches and initiatives across the region to learn from, which could be considered for adaptation and scaling. At the same time, there are persistent and stubborn gaps that continue to hamper the full achievement of decent work across the sector. Through an inclusive approach, the project strategy will coordinate efforts by governments, national institutions, social partners and other key stakeholders working towards the common goal of decent work and more sustainable garment supply chains in Asia. 

 

Within the policy and procedural requirements established by the ILO and the Project, the Project Manager will be responsible for the day-to-day management of the programme implementation, including the coordination and management of all aspects of the ILO project team, including its operational, financial, administrative and human resource management, country and regional operations, and provide technical advisory services towards the development and execution of any future programmes to be developed in the project sector. He/she will ensure that the objectives stated in the project document are attained within the stated time frame and budget and ensure compliance with the ILO and the project's financial and operating procedures. The incumbent will promote ILO policies in the project related technical areas.

Description of Duties

The Project Manager will report and work under the direction of the Deputy Regional Director of the ILO Regional Office for Asia and the Pacific (ROAP). Technical backstopping and supervision will be provided by specialists in the DWT-BKK team with main technical backstopping from the Labour Administration and Labour Relations Specialist, and with the involvement of other relevant specialists, namely the Specialist on Environment and Decent Work, the Specialist on Gender Equality and Non-Discrimination, the Specialist on Sustainable Enterprise Development, and Specialists on Employers and Workers Activities respectively. The Project Manager will mobilize and obtain technical support from other relevant ILO departments in HQ and also work closely together with the directors in the ILO offices in the targets countries under the action and the DWT specialists in the region.

 

He/She will also oversee the work of Admin and other support staff of the project/program, national officers and any other international and local consultant hired during the course of the project.

 

Project management:

 

1. Ensure effective implementation of the project through timely provision of inputs, timely and efficient delivery of outputs, and planning, control, monitoring and evaluation of the project activities, in conformity with ILO policies and project strategies, and in accordance with ILO programming guidelines and country/action programs, and administrative and financial procedures in consultation with the responsible field office if applicable.

 

2. Responsible for the effective management of funds/budget assigned to the project.

 

3. Manage efficiently the human resources of the project including recruitment, performance and talent management aspects.

 

4. Prepare reports for the Advisory Committee meetings as well as for other meetings such as with the donor.

 

Technical leadership and advice:

 

5.  Provide secretariat and technical support to relevant government agencies and other key institutions, in undertaking their advisory responsibilities under the project in close collaboration with the responsible Chief of the project.

 

6. Be the focal point on global supply chains in the garment sector for ILO staff in the countries under the project and be available more broadly in the Asia-Pacific region for high-level policy advice and advocacy to Government, Workers and Employers organizations, key partners and other influencers on issues of relevance to decent work in global supply chains in the garment sector.

optional section (if needed)

Advocacy, networking and partnership:

 

7. Ensure technical coherence among various ILO activities and projects in the area of global supply chains in the garment sector under the project and promote linkages between related activities in the Asia-Pacific region.

 

8. Strengthen relationship to cooperate and coordinate with the concerned governments, ministries and the employers' and workers' organizations, non-governmental organizations, the target groups and the donors, in the planning and implementation of activities under the project.

 

9. Liaise with other UN agencies counterparts to promote ILO's values, increase the project's visibility and facilitate the scaling-up of the project's interventions.

 

10. Promote ILO policies in the related technical areas of the project/program, other fundamental rights at work and the relevant International Labour Standards in collaboration with other technical/labour standards specialists.

 

Mobilization of resources:

 

11. Undertake local resource mobilization activities with multi-lateral and bilateral donor community for the development of future activities linked to the project in coordination with the responsible Country Office and PARDEV.

 

Knowledge management and sharing:

 

12. Write and disseminate information materials on project in close collaboration with other relevant technical specialists in the ROAP and DWT-BKK office as well as HQ.

 

13. Ensure the development of information systems covering ILO technical activities covered by the project, prepare periodic and ad hoc reports on the status of program planning and implementation, and establish coordination with concerned ILO departments and programs.

 

14. Identify training needs and organize training workshops and meetings for the tripartite partners, NGOs, other agencies, target groups and staff as appropriate to reinforce the professional capabilities.

 

15. Organize regional meetings and seminars, and develop knowledge sharing tools designed to forge partnerships, share good practices with the main stakeholders of the project.

 

16. Any other duties requested by the responsible chief.

Required qualifications

Education

Advanced university degree with relevant experience in economics, business, management, social science or a related field.

Experience

Seven years' experience in the technical area, of which at least three years at the international level, preferably in the fields of global supply chains, industrial relations, enterprise development and/or gender equality.

 

Proven management experience, preferably with the ILO or a UN agency, with sound knowledge and experience in all aspects of project cycle, i.e. design, implementation, adaptive monitoring and evaluation, and with demonstrated ability to mainstream gender and/or environmental concerns across the project cycle. Proven experience in partnership building and networking and in effective fundraising, resource mobilization and donor relations.

 

Familiarity with ILO policies and procedures including experience working with officials of ministries of labour and/or education would be an advantage.

 

Languages

Excellent knowledge of one working language of the Office (English), and good working knowledge of another.

Competencies

  • Proven ability to take ownership of all responsibilities, to act with integrity and transparency by maintaining social, ethical and organisational norms, and to meet all commitments within the prescribed time, cost and quality standards;
  • Ability to develop clear strategic goals consistent with the project objectives, and to design and synthesise strategies for programme development;
  • Ability to advocate and provide policy advice;
  • Excellent leadership skills, ability to work effectively in a team and excellent interpersonal skills;
  • Ability to formulate new concepts and methodologies, and to synthesise research and reach empirically based conclusions on related subjects by understanding both the qualitative and quantitative approaches in social science research;
  • Ability to develop training materials, alternative courses of action, project proposals, policy, procedural matters and present them at high-level meetings;
  • Ability to promote knowledge sharing and learning culture in the office, and to focus and guide others to meet objectives at individual and group level;
  • Strong written and verbal communication skills, including the ability to write accurate reports and to build networks to obtain cooperation with partners;
  • Should be open to and able to make changes to accommodate culture and gender diversity in order to interact effectively with individuals;
  • Proven capacity to initiate and implement technical co-operation programmes and activities with ILO constituents and NGOs, including negotiation skills with governments, social partners and to mobilise the support of international donor agencies and provide quality services;
  • Ability to plan and support the development of individual’s skills and abilities for a more effective fulfilment of current or future job/role responsibilities;
  • Develop self-awareness and show empathy by demonstrating the qualities, traits, or attributes that contribute to the ability to effectively relate to and identify with others.
  • Ability to maintain effectiveness when experiencing major changes in work tasks or environment, and to adjust effectively to work within new work structures, processes, requirements, or cultures;
  • Drive to seek or encourage others to seek opportunities for different and innovative approaches to organisation problems and opportunities for improvement.
  • Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.


 

Conditions of employment

  • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
  • Any extension of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

For more information on conditions of employment, please visit: https://jobs.ilo.org/content/International/?locale=en_GB

 

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit ILO Jobs. The system provides instructions for online application procedures.

 

Applicants will be contacted directly if selected for a written test and/or an interview.

 

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including technical tests or interviews.

 

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.