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Programme and Training Officer - P3

 

Grade: P3  

Vacancy no.: DC/AMMAN/P/2020/02
Publication date: 7 August 2020
Application deadline (midnight Geneva time): 28 August 2020

 

Job ID: 4054 
Department: RO-Arab States/DWT-Beirut 
Organization Unit: RO-Arab States/DWT-Beirut 
Location: Amman   
Contract type: Fixed Term 

Contract duration: One year 


 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

 

In order to support the best informed process in the filling of the present vacancy by direct selection, the ILO invites interested candidates to submit their candidature online by the above date.

 

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates.
Introduction

The KfW funded EIIP project in Jordan started in 2016 with the objective of providing employment to Syrian refugees and host Jordanian communities. Since then the project has expanded its focus from employment creation to the construction and maintenance of public infrastructure and the capacity development of staff in partner Ministries and local authorities, while continuing the local economic benefits of large scale employment following the principles of decent work. The project includes a training programme with two elements: courses that are associated with the implementation of site works; and courses that are associated with capacity development.

 

The project is comprised of multiple overlapping phases. Although the project team implements parallel phases as a single unit, the budgets, activities and deliverables are managed and reported separately, requiring a detailed internal monitoring system.

 

The Programme and Training Officer will be recruited to monitor programme activities and coordinate capacity development training courses.

 


Reporting lines

The Programme and Training Officer will report to the project CTA and will work closely with all other members of the team.

 

Description of Duties
  1. Client contact: act as the first point of contact for the Senior Coordinator for routine enquiries; address all client enquiries through the CTA to the team members; attend weekly and bi-weekly client meetings with the CTA and write the agenda and minutes; and update the client with progress on deliverables.
  2. Programme monitoring: monitor budget, activity and deliverable progress against project plans; monitor output progress against project indicators; anticipate risks to project progress and consider improvements in efficiency; make plans for future project phases; prepare extension requests when required; advise and guide project staff as required; and ensure compliance with ILO and project policies and procedures.
  3. Reporting: coordinate progress and final reports for all project phases; arrange for inputs from team members; and draft the reports for completion by the CTA.
  4. Training coordination: monitor the implementation training courses: coordinate the capacity development training courses: prepare concept notes and ToRs for the capacity development training courses with the support of ILO training and technical specialists; assess the capacity of potential training providers; support the procurement of the training courses; and evaluate and report on the training courses.
  5. Sectoral coordination: represent the project on the sector’s Cash for Work Working Group and in any discussion groups within the WG; support the CTA as co-chair of the CFW WG; and maintain contact with sectoral partners as required.
  6. Undertake missions in relation to project implementation.
  7. Undertake other duties as required.

 

Required qualifications
Education

Advanced university degree in an administrative or technical field

Experience
  • Five years of experience of project management and implementation, including three years internationally or with an international organisation
  • Three years of experience of training coordination
  • Experience with EIIP programmes would be an advantage
  • Familiarity with ILO policies, administrative procedures and technical programmes would be an advantage

 

 

Languages
  • Excellent command of English
  • Working knowledge of Arabic would be an advantage

 

Competencies
  • Sound knowledge of financial rules and regulations
  • Ability to research and interpret various guidelines and policies for application to address difficult administrative related issues
  • Skills in problem solving and managing change
  • Good drafting, report writing and communication skills
  • Computer skills
  • Organisational skills
  • Ability to work with client representatives
  • Ability to develop and monitor a budget of a programme or a project
  • Good knowledge of the work unit’s operations, objectives and technical field and ability to effectively monitor work programme and resources
  • Ability to act with integrity and transparency by maintaining social, ethical and organisational norms, and to meet all commitments within the prescribed time, cost and quality standards.
  • Ability to work in a multicultural environment and gender-sensitive behaviour and attitudes are also required.
  • Ability to participate effectively in technical missions and to provide technical inputs for the ILO Decent Work Agenda
  • Ability to formulate new concepts and methodologies
  • Ability to draft reports and prepare guidelines relating to programme monitoring and training coordination

 

Conditions of employment

  • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
  • Any extension of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

For more information on conditions of employment, please visit: https://jobs.ilo.org/content/International/?locale=en_GB

 

Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit ILO Jobs. The system provides instructions for online application procedures.

 

Applicants will be contacted directly if selected for a written test and/or an interview.

 

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc for the assessment and evaluation of candidates at the different stages of the recruitment process, including technical tests or interviews.

 

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.