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Database Management Assistant - G5 (DC)

 

Grade: G5 

Vacancy no.: BEY/DC/2023/04
Publication date: 23 January 2023
Application deadline (midnight local time): 05 February 2023

 

Job ID: 10391 
Department: RO-Arab States/DWT-Beirut 
Organization Unit: RO-Arab States/DWT-Beirut 
Location: Amman   
Contract type: Fixed Term 

Contract duration: One year 


 

Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.

 

In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.

 

The following are eligible to apply:

  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
  • External candidates*

*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Jordan.

 

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

 

Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. A one-year fixed-term contract will be given. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.

 

*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is 16,767 (JOD) yearly.

Introduction

The BMZ (through KfW)-funded Employment Intensive Investment Program (EIIP) in Jordan started in 2016 with the objective of providing employment to Syrian refugees and host Jordanian communities. Since then, the project has expanded its focus from employment creation to the construction and maintenance of public infrastructure and the skills development of beneficiaries to improve their employability in the Jordanian labour market, while continuing the local economic benefits of large scale employment following the principles of decent work.

The programme in its sixth phase under Outcome 2 ‘Improved perspectives for longer term employment and income of Syrian refugees and vulnerable Jordanians’ will implement activities related to skills development (vocational training, work-based learning etc.) and entrepreneurship training. 

Under the general supervision of the Chief Technical Advisor (CTA) and in close coordination with the Monitoring and Evaluation Officer in Amman, the incumbent will oversee the tasks completed by the Data Entry Clerk and will perform the following tasks:

Description of Duties

  1. Identify the forms that need to be entered into the Data Collection Software or Access Database, as per the project requirement. Enter the monitoring relevant information into the Online System or the Access Database.
  2. Ensure accuracy of entered data and comparing with the existing filing system.
  3. Supervise the data entry clerk in the project and combine the reports.
  4. Initiate, process, review and follow up on data management actions, including verifying that information and documentation are in compliance with applicable standards.
  5. Undertake quality control of outgoing documents for accuracy of information and compliance with applicable standards.
  6. Provide reports on any documents that are not submitted timely or inconsistent to the requirements.
  7. Ensure digital databases and archives are protected from security breaches and data losses.
  8. Responsible for good maintenance of project files and records related to the workers, muster payrolls, contracts, worker registration sheets.
  9. Support planning process, monitoring and assessments by providing quality assurance to the monitoring methodologies, data collection and analysis.
  10. Support the coordination and execution of missions, evaluations, and research.
  11. Responsible for the safety of the record’s hard copies and soft copies.
  12. Perform any other duties assigned by the supervisor.

Required qualifications

Experience

Minimum of five years of progressively responsible for data entry, analysis, management, and administration work. Quality Report writing skills is mandatory including supervising staff and providing various senior level support services. Experience of working with an enterprise resource planning (ERP) system.

Education

Completion of secondary education or higher. Training in a data management-related area.

Training in area related to general administration and office support.

Languages

Excellent knowledge of English and Arabic

Competencies

  • Knowledge of programme and budget and through understanding of wide range of administrative policies and procedures
  • Ability to work with word processing, spread sheet, web-browser, as well as other computer software packages required for work.
  • Thorough knowledge of in-house procedures for the preparation of documents and administrative forms, and for the creation and maintenance of filing systems. 
  • Good knowledge of accounting principles and practices
  • Ability to prepare preliminary reports and to draft correspondence. 
  • Good communication skills, both orally and in writing and ability to communicate with people in a polite, courteous, and cooperative manner.
  • Ability to organize own work and to work independently as well as work in a team
  • Ability to work under pressure and to meet the deadline.
  • Must demonstrate responsible behaviour and attention to detail.

 

Recruitment process

 

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.

 

Fraud warning

 

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.